Office Administrator (Wantage, Oxford)
 

BHPH are a well-established award winning chartered Architectural Practice. We are seeking an enthusiastic Office Administrator to join our team in our Wantage Studio.

 

Hours of work: 9.00 to 5.30, Monday to Friday.   Part-time may be considered.

Salary : negotiable dependent on experience.

Holiday : 20 days per annum plus bank holidays

Company Pension Scheme

The ability to work well as part of a team and independently is essential, together with a personable and confident manner when dealing with Clients both in person and on the telephone. You will be managing a variety of tasks often with deadlines, therefore the ability to prioritise your workload effectively is vital. Excellent communication skills, both written and verbal, are necessary as well as a high level of accuracy and the initiative to work with little supervision. Candidates will already have a high level of IT competence and be fully conversant with Microsoft Office Suite.        

 

Tasks include:

  • Ensuring the smooth running of the office and the day to day appearance of the whole office including meeting rooms, kitchens etc.

  • Answer main telephone/door as required.

  • Act as first point of call for general admin queries.

  • Reception duties including arrangement of and preparation for meetings,

  • Helping to organise CPD and training both in house and on location.

  • Providing refreshments for meetings and organising lunches, as required.

  • Control of time and project management software, including setting up new jobs and generating reports for the Partners (training will be given).

  • General filing, including archive filing.

  • Management of office and Partner diaries.

  • Submitting Planning Applications on the Planning Portal and track Planning applications through the planning process (training will be given).

  • Monitoring stationery and paper supplies, ordering as required.

  • Office equipment: arranging servicing and ordering supplies.

  • Maintain appropriate office policies and procedures as agreed with line management.

  • Arranging email address and enrollment of new starters.

  • Organise temporary staff and Work Experience students as required.

  • Ensure Visitor Book is filled out by all visitors.

  • Act as First Aider for office (training can be given)

  • Waste paper management via Shred-it and internal shredding.

  • Other general office management duties that may arise.

Applicants should send their CV using the Apply Here button above.

BHP HARWOOD Architects LLP are an equal opportunities employer.

No Agencies please.

Recruitment

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